Microsoft OneDrive Updates Add Expiring Sharing Links and File-Level Archiving
Summary
Microsoft’s 2026 OneDrive and SharePoint updates add Copilot and search features alongside governance changes, including expiring internal sharing links, file-level archiving preview, and ownership-transfer tools that preserve permissions.
Key points
- A new admin policy will let organizations set expiration for “People in your organization” sharing links.
- File-level archiving is in public preview, allowing individual files in active SharePoint sites to move to lower-cost storage without disrupting the site.
- Ownership-transfer features will let managers move content while preserving permissions and take action after an employee leaves.
- Microsoft says Hero Link, its file-access management feature, will gain more flexible sharing options this summer.
Article Details
- Event Type
- Product feature and service updates
- Impact
- Microsoft is expanding AI-assisted file summarization, search, question answering, and content generation across OneDrive and SharePoint. Updates also add accessibility features, preview support for syncing up to 1 million items, file-level archiving, and more flexible sharing and administrative controls. The article reports product capabilities and previews, not a security incident or confirmed breach.
People
Vendors
Products
CopilotMicrosoft’s OneDrive updates expand Copilot-driven intelligence to summarize files, generate new documents from stored content, and surface key insights via Ask Copilot in File Explorer and semantic search.Microsoft 365 ArchiveThe public preview of file-level archiving in Microsoft 365 Archive allows organizations to archive individual files in active SharePoint sites, moving inactive content to lower-cost storage without disrupting the site.Microsoft OneDriveMicrosoft’s OneDrive updates expand Copilot-driven intelligence to summarize files, generate new documents from stored content, and surface key insights via Ask Copilot in File Explorer and semantic search.Microsoft SharePointCopilot features in OneDrive and SharePoint now support summarization, question answering, content generation, and visual insight extraction.OneDrive SyncThe release also improves accessibility and governance with mobile OCR, Markdown support, OneDrive Sync public preview for up to 1 million items, file-level archiving, and enhanced sharing and admin controls.